Introduction
At the Association of Independent Music Publishers (“AIMP”, “we”, “us”, “our”, or the “Association”), we are committed to protecting your privacy. This Privacy Policy describes the types of information we collect about users of our websites and is designed to help you understand how we collect, use and safeguard the information you provide to us and to assist you in making informed decisions when using our Services. This Privacy Policy also describes (1) the measures we take to safeguard the information we collect and (2) your rights and privileges concerning our collection, use and disclosure of information about you.
This Privacy Policy applies to websites owned and operated by AIMP, including, but not limited to, www.AIMP.org. Throughout this document, this website, all other AIMP affiliated websites, and affiliates with links to this policy will be collectively referred to as the “Websites”. Services provided by or enabled via the Websites will be referred to as the “Services”.
This Privacy Policy governs the access to and use by individuals and organizations of the Websites including both the non-password-protected portions of the Websites that are intended to be and are made available to the general public (“General Users”) (such portions of the Website collectively, the “Public Portions”) as well as those password-protected portions of the Websites that are intended to be and are made available only to Registered Users (as defined herein) (such portions of the Websites collectively “Non-Public Portions”). The word “you” as used herein refers, as applicable, to any individual or entity who visits or accesses the Websites, including without limitation General Users, Registered Users and any organizations they represent.
AIMP is not responsible for the content or privacy practices of non-AIMP websites to which this website, or any other AIMP website, may link. Also, AIMP is not responsible for the privacy practices of our members or users of our members’ websites. You should review any additional privacy policy and terms of use agreements before using a member’s or other third party’s website.
By using our Websites, you consent to the data practices described in this Privacy Policy. If you do not agree with the data practices described in this Privacy Policy, you should not use our Websites.
Changes to the Privacy Policy
The data AIMP collects and uses is governed by this Privacy Policy as amended from time to time, not by the Privacy Policy in effect at the time of data collection. This includes data collected from AIMP Websites, affiliates with links to this Privacy Policy, and services provided by or enabled via these sites. AIMP may change the Privacy Policy at our sole discretion and will provide notice of changes in the Privacy Policy and on the privacy policy page of our Websites. If, as the result of such changes, you want to alter the ways in which we are allowed to use your personal information, you can do so by following the procedure described in the section entitled “Privacy Rights”.
Please regularly review our Privacy Policy. If you have objections to the Privacy Policy, you should immediately discontinue use of the Websites and the Services enabled by the Websites. This Privacy Policy does not govern privacy practices associated with offline activities, websites other than the Websites, or any products or services not available or enabled via the Websites.
You will be deemed to have been made aware of, and will be subject to, the changes to the Privacy Policy after such notice has been posted with the following exception: if at the time you provide personal information to AIMP you limit how such information will be used to communicate with you, either by AIMP or by third parties, AIMP will not change your preference in this regard without your express consent.
Policy Regarding Children
AIMP Websites and Services are not designed for use by children under the age of 16. As such, this Website is not directed at children under the age of 16 nor do we knowingly collect or maintain information from children under the age of 16 on this Website.
Collection and Use of Data
AIMP are the sole owners of the information collected on this website. We have access to and collect information that you voluntarily give us via email, webform or other direct contact from you. We will use your information to respond to you, regarding the reason you contacted us. Unless you ask us not to, we may contact you via email in the future to tell you about our services, new events, or changes to this privacy policy or to provide you with informational or educational newsletters.
Do not provide personal information about others unless you are authorized or required to do so by applicable law or contract. Before supplying personal information about others, you and the person about whom you supply the information must review and consent to the Terms of Use and Privacy Policy of the Website. By submitting any personal information about others, you represent and warrant that you are authorized to do so, that you have made the Terms of Use and Privacy Policy available to the person about whom you supply the information, and that you have obtained that person’s written consent to our Terms of Use and Privacy Policy. If applicable law allows you to supply the information without doing the foregoing, you represent and warrant that you have abided by that law and that it allows us to receive and disclose the information under this Privacy Policy without any further action on our part. You agree to indemnify, defend and hold harmless AIMP, our Chapters, officers, directors, employees and agents, sponsors, licensors and suppliers for any failure by you to comply with this paragraph.
Personal Information and Business Information
“Personal Information” as used in this Privacy Policy is information that we directly associate with a specific person or entity, such as name, address, payment information (including payment card number, expiration date, cardholder name and CVV code), mobile telephone number, and email address.
The Websites have areas and features where Registered Users submit, and where AIMP collects, Personal Information relating to such users. To the extent that you provide us with such information, you represent and warrant that you have the right to do so. For example, to access information (videos of our panels, written materials, etc.) on the Websites, a user may be required to register with AIMP. During registration a user is required to give certain information (such as name, email address, job title). This information is used to contact you about the products/services on our website in which you have expressed interest.
Public Portions of the Websites. You can visit the Public Portions of the Websites without telling us who you are or revealing any Personal Information, or having any such information collected by us, unless you affirmatively choose to transact business with the AIMP or to request or supply information from the AIMP through the Websites.
Non-Public Portions of the Websites. Only individuals who have been assigned a currently valid username and password for the Non-Public Portions of the Site (each a “Registered User”) may access and use the Non-Public Portions of the Site. As a General User, you are not authorized to access the Non-Public Portions of the Site (unless you are also a Registered User). If you are authorized to become a Registered User, in connection with your registration for, or use of Non-Public Portions of the Site, you will be required to provide AIMP with certain Personal Information. This will enable us to verify that you are entitled to access and use features and services available through the Non-Public Portions of the Site and will allow you to obtain information and transact business through the Site. If you choose not to provide the requested Personal Information, you may not be able to access or use the Non-Public Portions of the Site.
The Personal Information you provide will vary based upon the context, and we will not collect your Personal Information unless you make it available. You are not required to provide Personal Information at any time while visiting the Websites; however, General Users may be required to provide Personal Information to use certain Services. You may provide us with Personal Information by participating in online or emailed surveys, subscribing to newsletters and other recurring offerings through the Websites, and in connection with other products, services, features, or requests made available through the Websites.
AIMP collects the Business and Personal Information necessary to enable us to respond to your requests for our products and services and to send you information regarding our products and services from time to time. Since most of the users of our products and Websites are doing so in their capacity as potential employees, employees, employers or companies, most Business and Personal Information we collect will be in that capacity. For these purposes, we have defined “Business Information” as any information that identifies or may identify a job seeker (potential employee), company or an individual contact at a company or that allows others to contact a company or an individual contact at a company. When you visit our Websites, you may be asked to submit information such as e-mail address, company name, address, phone number, and/or areas of interest. We may also ask you where you heard about our company or products, or for other information that will help us understand more about your needs or help us process your requests for information. In addition, we collect credit card and related payment information when you order products or services online. Our information collection and use practices are described in more detail below.
Third-Party Products
AIMP may use your Business or Personal Information to inform you of special discounts or offers from other companies we have carefully selected and whose products and services may be of interest to you.
Public Forums
Information (including Personal and Business information) that you submit, post or otherwise reveal in a public forum (such as comments to a blog or discussion forum) is not subject to this Privacy Policy, will be seen by third parties not related to AIMP and may be used by them or AIMP to contact you for any purpose.
Surveys and Contests
From time-to-time, our Websites may request information via surveys or contests. Participation in these surveys or contests is completely voluntary and you may choose whether or not to participate and therefore disclose this information. Information requested may include contact information (such as name and shipping address), and demographic information (such as zip code). Contact information will be used to notify winners and award prizes, if applicable. Survey information will be used for purposes of monitoring or improving the use and satisfaction of the Website or for delivery of services.
Cookies
AIMP may place “cookies” on the browser of your computer. Cookies are small pieces of information that are stored by your browser on your computer’s hard drive. Cookies may enhance the convenience and use of the Website. For example, the information provided through cookies may be used to recognize you as a previous user of the Website (so you do not have to enter your personal information every time), offer personalized information for your use, and otherwise facilitate your experience using the Website. You may choose to decline cookies if your browser permits, but doing so may affect your ability to access or use certain features of the Website.
AIMP may also utilize web beacons on our Websites. A “web beacon,” also known as an Internet tag, pixel tag or clear GIF, links web pages to web servers and their cookies and may be used to transmit information collected through cookies back to a web server. The information collected through these automated means may include information that we gather and store about your visit to, and use of, the Websites, such as your IP address, type of browser and operating system used, date and time you access the websites, pages you visit, and, if you linked to the Websites from another website, the address of that website. This data does not include Personal Information and is not treated as Personal Information under this Privacy Policy, but it may include the IP address of your device. We may link an IP address to information that is personally identifiable.
Most web browsers automatically accept cookies, but you can disable this function so that your browser will not accept cookies. Please be aware that disabling this function may impact your use and enjoyment of this Website.
Third-Party Providers. AIMP may engage third parties to assist AIMP in managing certain functions associated with the Websites and AIMP membership, such as processing payments or performing IT maintenance services. Thus, for example, and without limitation, when you transmit credit card or banking information for purposes of paying member dues through the Site, you may be automatically connected with a third party who will receive your credit card or banking information and secure such information during transmission by using Secure Sockets Layer (SSL) software. Although we seek to restrict third-party service providers from using any Personal Information received from AIMP or the Websites for any purpose other than to facilitate transactions being conducted through the Websites, AIMP is not responsible for the privacy practices of third parties, including, without limitation, any negligence or misconduct on the part of third parties receiving your Personal Information.
We may also allow certain third-party analytics service providers to include cookies and web beacons within the pages of the Websites on our behalf and to retain and use the information received from such cookies and web beacons themselves.
Do Not Track
Currently, various browsers — including Microsoft Edge, Google Chrome, Internet Explorer, Mozilla Firefox, and Apple Safari — offer a “do not track” or “DNT” option that relies on a technology known as a DNT header, which sends a signal to Web sites’ visited by the user about the user’s browser DNT preference setting. We do not currently commit to responding to browsers’ DNT signals with respect to the Association’s Web sites, in part, because no common industry standard for DNT has been adopted by industry groups, technology companies or regulators, including no consistent standard of interpreting user intent. We take privacy and meaningful choice seriously and will make efforts to continue to monitor developments around DNT browser technology and the implementation of a standard.
Protecting Data During Collection
We take precautions to protect your information. When you submit sensitive information via the Websites, your information is protected both online and offline. We use appropriate security measures to protect the security of your data both online and offline. These measures vary based on the sensitivity of the information that we collect, process, store, and the current state of technology. Please note, though, that no website or internet transmission is completely secure, so while we strive to protect your data, we cannot guarantee that unauthorized access, hacking, data loss or a data breach will never occur.
How We Use the Data We Collect
Email Communication
Each email we send will contain instructions on how to unsubscribe should you decide not to receive future promotional e-mails. If you choose to opt-out of receiving promotional e-mail communications from any AIMP business unit, we may still periodically communicate with you via mail and telephone. Please allow up to 10 business days to be removed from our promotional e-mail list.
We send notification emails about the Website and Services from time to time as necessary. Generally, you may not opt-out of these communications, which are not promotional in nature. If you do not wish to receive them, you have the option to deactivate your account.
We also send newsletters to our users with news of new service offerings and promotions. Should you change your mind about receiving these newsletters, you can unsubscribe by following the directions present in each email we send out.
Most of our communications are intended to:
- inform you of updates and subscription renewals;
- notify you of products and services that we think may be of interest to you;
- offer you discounts or other promotions with respect to AIMP products and services that we think may interest you; and
- contact you for survey purposes to determine how we can better service you or provide better products to meet your needs.
Compliance with Laws.
We may disclose your data to a third party if (i) we believe that disclosure is reasonably necessary to comply with any applicable law, regulation, legal process or government request (including to meet national security or law enforcement requirements), (ii) to enforce our agreements and policies, (iii) to protect the security or integrity of the AIMP Website or our services and products, (iv) to protect ourselves, our other customers, or the public from harm or illegal activities, or (v) to respond to an emergency which we believe in good faith requires us to disclose data to assist in preventing a death or serious bodily injury. If AIMP is required by law to disclose any of your data that directly identifies you, then we will use reasonable efforts to provide you with notice of that disclosure requirement, unless we are prohibited from doing so by statute, subpoena or court or administrative order. Further, we object to requests that we do not believe were issued properly.
Affiliates
We may share data collected from you from the AIMP Website with our affiliates. We all will only use the data as described in this notice.
Aggregated or De-Identified Data
We might also share data collected from you from the AIMP Website with a third party if that data has been de-identified or aggregated in a way that does not directly identify you.
Cross Border Transfers of Data
AIMP’s headquarters are in the United States and as such, data may be transferred to the United States from the European Economic Area (“EEA”), Switzerland, or another country that requires legal protections for international data transfer. Personal data will be transferred to the United States only: to fulfill contractual obligations to you; with your consent; or to fulfill a compelling legitimate interest of AIMP, in a manner that does not impeach on your rights and freedoms. We make every effort to ensure the security and protection of the data we transfer.
AIMP is committed to protecting the privacy of personal data and adherence to Global Data Protection laws. AIMP designs its products and services with privacy in mind and taking into account internationally recognized security and privacy standards for the benefit of all of its customers in Europe and around the world. These same principles continue to apply to protection of international transfers of personal data.
If you have any questions, please do not hesitate to reach out to privacy@aimp.org.
Privacy Rights
We may retain your information for a period of time consistent with the original purpose of collection. For instance, we may retain your information during the time in which you have an account to use our Websites or Services and for a reasonable period afterward. We also may retain your information during the period of time needed for us to pursue our legitimate business interests, conduct audits, comply with our legal obligations, resolve disputes and enforce our agreements.
You may opt out of any future contacts from us at any time. Additionally, if the collection of your personal data was based on your consent, you have the right to revoke that consent at any time. Be aware that by revoking consent, you may lose access to services you previously opted to use.
You may request to review, correct, delete, or otherwise modify any of the personal information that you have previously provided to us through the Association’s Website(s) and Services. You can do the following at any time by contacting us via the email address or phone number provided on our website:
- See what data we have about you, if any
- Change/correct any data we have about you
- Have us delete any data we have about you
- Express any concern you have about our use of your data
Requests to access, change, or delete your information will be addressed within a reasonable timeframe.
California Residents’ Privacy Rights
Pursuant to Section 1798.83 of the California Civil Code, residents of California have the right to request from a business, with whom the California resident has an established business relationship, certain information with respect to the types of personal information the business shares with third parties for direct marketing purposes by such third party and the identities of the third parties with whom the business has shared such information during the immediately preceding calendar year. To request a copy of such information, please contact us as described in the “Questions, Concerns or Complaints” section below, and we will respond within 30 days as required by law.
How to Contact Us
AIMP commits to resolve complaints about our collection or use of your personal information. AIMP takes its users’ privacy concerns seriously.
If you believe that AIMP has not complied with this Privacy Policy with respect to your personal information, you should first contact us at AIMP by emailing us at privacy@aimp.org or by writing to the AIMP Privacy Officer at the following address:
AIMP
Attn: AIMP Privacy Officer
[Address]
USA
In your letter, please include that you are inquiring about AIMP, and describe in as much detail as possible the ways in which you believe that the Privacy Policy has not been complied with. We will investigate your complaint promptly.
Please note that AIMP is not responsible for the content or privacy practices of non-AIMP websites to which this Website or any other AIMP website may link. Also, AIMP is not responsible for the privacy practices of its customers or users of its customer websites. You should review the additional privacy policy of the customer website before using the website.
Miscellaneous
You may not use any “deep link,” “page-scrape,” “robot,” or “spider” on the Websites, nor copy any of their content, without prior authorization. You may not alter transmission data or attempt to gain unauthorized access to any portion or feature of any of the Websites, or any other systems or networks connected to the Websites or to any servers used by AIMP by illegitimate means.
All trademarks, trade names, service marks, and logos on this site (Marks) are the property of AIMP, its content providers, or other third parties.
These terms of use and your use of the Websites is governed by the laws of the State of New York, without giving effect to its conflict of laws provision. To the extent permitted by applicable law, you consent to the jurisdiction of the courts of the State of New York for any action arising out of these terms of use or the privacy policy.
